At Amplify Digital, we are committed to maintaining the security, professionalism, and integrity of all email communications. This policy outlines the rules and best practices for using company email accounts and systems.

1. Purpose

This policy is designed to:

• Ensure responsible, secure, and professional use of Amplify Digital’s email systems.

• Protect company data and client information.

• Comply with legal and regulatory requirements regarding electronic communications1456.

2. Scope

This policy applies to:

• All employees, contractors, and authorized users with access to Amplify Digital’s email systems.

• All email accounts ending with @amplifydigital.help.

3. Acceptable Use

• Use company email accounts strictly for business-related communications.

• Do not use company email for unauthorized commercial activities or personal gain.

• Do not subscribe to non-business-related services or websites using your company email.

• All communications must be professional and respectful; discriminatory, harassing, or offensive content is strictly prohibited15.

4. Security and Confidentiality

• Do not share your email password or account access with anyone.

• Change your password immediately if you suspect it has been compromised.

• Do not open suspicious emails, attachments, or links; report them to IT/security immediately16.

• Do not forward confidential or sensitive information to external parties without proper authorization.

• Never use company email to transmit personal, financial, or client data unless encrypted and authorized.

5. Prohibited Activities

• Do not send spam, unsolicited emails, or bulk marketing emails without explicit consent from recipients8.

• Do not use email to commit fraud, phishing, impersonation, or other illegal activities.

• Do not distribute malware, viruses, or any malicious software via email.

• Do not use email to harass, threaten, or discriminate against any individual or group5.

• Do not use company email for activities that violate local or international laws.

6. Privacy and Monitoring

• All emails sent or received through Amplify Digital’s systems are the property of the company.

• The company reserves the right to monitor, access, and review email communications to ensure compliance with this policy and legal requirements146.

• Users should have no expectation of personal privacy when using company email accounts.

7. Data Retention

• Email data will be retained and archived according to Amplify Digital’s data retention policy and legal requirements.

• Users are responsible for managing their inbox, archiving important emails, and deleting unnecessary messages as needed4.

8. Reporting Violations

• Any suspected breach of this policy, including phishing attempts or unauthorized access, must be reported immediately to the IT or security department.

• Failure to comply with this policy may result in disciplinary action, including suspension or termination of access.

9. Changes to Policy

Amplify Digital may update this policy as needed. All changes will be communicated to users, and continued use of company email constitutes acceptance of the updated policy.

10. Contact

For questions or to report a security concern, contact:
Email: support@amplifydigital.help
Phone: +123-456-7890

Effective Date: July 15, 2025